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The currently budgeted IAS Project will cover implementation of the Oracle administrative management systems, specifically the following (see Timeline/Phases):
Oracle Applications to be Implemented:
Financial Applications
- General Ledger (GL)
Oracle General Ledger is a comprehensive financial management solution that dramatically enhances financial controls, data collection, information access, and financial reporting.
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- Grants Accounting (GA)
Grants Accounting provides the ability to completely track grants and funded projects from inception to final reporting. Grants Accounting extends the functionality of Oracle Projects to provide an integrated award and project management solution for grant receiving organizations. Grants Accounting tracks multi-funded projects and the required compliance terms and conditions by award.
Grants Accounting supports the following features to meet the functional requirements of grants Management
- Multi-funded Projects
- Award Management
- Flexible Funds Control by Award
- Powerful Indirect Costing
- On-line Invoice Review and Approval
- Simplified Billing
- Award Status Inquiry
- Integration with Oracle Financials
- Award Security
- Government Reporting
- Award Distributions
- Integration with Oracle Labor Distribution
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- Accounts Payable (AP)
Oracle Payables, an expenditure management tool, streamlines the procure-to-pay process while providing strong financial controls and strategic financial information.
Routine accounts payable transactions such as invoice processing and supplier inquires, are processed more quickly, dramatically reducing procurement cycle times and lowering administrative costs. Accounts payable professionals will perform fewer administrative tasks so they can spend more time on higher value-added activities like audit, control, and expenditure analysis.
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- Accounts Receivable (AR)
Oracle Receivables, an invoicing and collections management application, streamlines the order-to-cash process while providing strong financial controls and strategic financial information.
Routine accounts receivables activities, such as invoicing, receipt application, collections, and revenue recognition, are processed more quickly, dramatically reducing settlement cycle times and lowering administrative costs. Accounts receivable professionals will perform fewer administrative tasks so they can spend more time on value-added activities like payment terms analysis, credit management receipt analysis and revenue management.
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- Labor Distribution (LD)
Oracle Labor Distribution provides Public Sector organizations with the ability to accurately and flexibly schedule, create, correct, and certify labor cost distributions. After importing labor costs from ADP Payroll, Oracle Labor Distribution flexibly allocates these costs to either Oracle Grants Accounting or Oracle Projects by utilizing a labor costing schedule. Should cost adjustments be necessary after payrolls are distributed, Oracle Labor Distribution provides processes for the organization to define, approve, and post those changes and to incorporate those changes into history. Oracle Labor Distribution will be the basis for the current effort reporting system to ensure continued compliance with Office of Management and Budget Circular A-21.
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- iExpense
Oracle Internet Expenses is a travel and entertainment (T&E) expense management solution that dramatically reduces the administrative costs and cycle times associated with expense report processing. Expense reports are submitted by employees and then automatically routed for approval and sent to AP for reimbursement. Employees can review the approval and payment status of their expense reports at any time using a standard Web browser.
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- Payroll
Oracle Payroll is a high-performance, graphical, rules-based payroll management system that is designed to keep pace with the changing needs of the organization and workforce in order to reduce set-up costs, administrative time and processing errors. Oracle Payroll is a key component of the Oracle HRMS suite of applications. Oracle Payroll is part of the Oracle E-Business Suite, an integrated set of applications that are engineered to work together.
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- Fixed Assets (FA)
Fixed Assets provides enterprise-wide tracking of corporate assets and additions including all acquisitions, transfers and disposals. Extensive depreciation methods and schedules can be applied to any asset or individual asset addition. Fixed Assets automatically integrates with General Ledger with full cost-center support. Journal entries are automatically created for all depreciation, transfers and disposal / write-offs.
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Human Resources Applications
- Human Resources (HR)
Oracle Human Resources is the core module that will replace the legacy systems in Human Resources capturing all necessary data related to each employee's job, benefits, and personal information. All of the modules listed below are dependent upon the data stored in Oracle HR. Oracle HR provides the basic infrastructure and houses common employee-related data used by many of the Oracle applications across the entire e-business suite.
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Advanced Benefits (OAB)
Oracle Advanced Benefits is integrated with Oracle HR, Oracle Payroll and Oracle Financials to ensure accurate payment and tracking of every employee's benefits without re-entry of data. Advanced Benefits will address the diverse and complex requirements of the University's benefits plans and programs. OAB is configured to link core employee changes to related eligibility requirements enabling employees to update benefit elections, if applicable, and allows Human Resources to share data with our vendors and benefit partners.
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Self-Service Human Resources (SSHR)
Oracle Self-Service Human Resources will allow the RU community to update and use employee information on-line through a personalized browser specific to each employee's role and information needs. By allowing managers and employees to access and manage information and transactions on-line, business processes are streamlined. All employees will have access to update their personal information including address, phone number, and benefits elections (during an open enrollment or a qualified status change), and be able to view their current benefits and job-related details at any time.
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iRecruitment
Oracle iRecruitment enables the employment staff to manage recruitment activities through a single self-service interface. Candidates can access the iRecruitment module via the RU web site. From here they can view open positions, submit applications, and become registered users within the RU iRecruitment system. Employment Specialists manage this applicant pool, identify the most qualified candidates, and continue the recruitment process through offer and date of hire.
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Time & Labor (OTL)
Oracle Time & Labor allows employees to enter time worked into an on-line system that is integrated with Oracle HR and Oracle Payroll. The employee's time is routed electronically for approval by the supervisor and then submitted to Human Resources and Payroll for processing.
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Training Administration (OTA)/iLearning
Oracle Training Administration will allow Human Resources to track and manage training enrollments and manage training resources and budgets electronically. Integrated with iLearning, Human Resources can provide several different comprehensive training methods including web-based, self-paced, and classroom.
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Procurement Applications
- Purchasing (PO)
Purchasing provides purchasing agents with robust functionality, while streamlining order planning and management. It is a key component of the complete procure-to-pay Oracle Internet Procurement solution, which automates the acquisition of all production, non-production, MRO (maintenance, repair and operations), capital, administrative and service purchases. Using the complete Oracle Internet Procurement solution, purchasing agents can concentrate on high value activities such as analyzing supplier performance, identifying savings opportunities, and creating and maintaining key supplier relationships.
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- Order Management (OM)
The Order Management System allows tracking of orders made by the customers/employees, the users of this system, through secured access identifiers and a password system. The system maintains product information, order information, and customer/employee information in the database.
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- iSourcing
Oracle Sourcing is an Internet-based analysis and collaboration solution that manages complex supplier negotiations and greatly reduces the cost of sourcing products and services. Oracle Sourcing provides real time, on-line negotiations to drive competition, lowering unit prices by up to 15-20%. And with efficient workflow-based process automation, sourcing cycle time can be reduced by 25-30%. Oracle Sourcing allows companies to support the complete procurement business process, identify savings and supplier improvement opportunities, efficiently manage complex negotiations, and source for best value.
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- Purchasing Intelligence (PI)
Purchasing Intelligence is a web based analysis and reporting tool for purchasing management to help analyze and evaluate vendor performance. This module will enhance the ability to generate specific commodity based reports. Purchasing Intelligence is one of the analytical applications included in Oracle Business Intelligence Systems (BIS).
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- iProcurement (IP)
I-Procurement is an employee web-requisitioning solution that automates finding and requisitioning goods and services using self-guiding, on-line catalogs coupled with efficient content management. Industry standard XML interfaces allow integration to customers' existing Oracle, non-Oracle or legacy financial systems.
Oracle Internet Procurement is enabled by 100% internet infrastructure and workflow-driven electronic commerce that utilizes standard business rules and reaches across the entire supply chain.
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- Inventory (INV)
Oracle Inventory, a supply chain inventory management tool, increases operational efficiencies through streamlining material movement while providing tight material control.
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Out of Scope Applications
The following are examples of RU computer systems that are not included as part of the current IAS Project. In some cases there will be interfaces between these systems and the IAS system, but in no case will the application be replaced by the Oracle IAS system. For instance, purchasing data may be automatically passed from the Animal Services system used in LARC to the IAS Procurement system, but detailed data such as cage tracking will not be included in the IAS system. (See the Timeline/Phases section).
- Grants Proposal Tracking
The system used by the Sponsored Programs Administration to manage "pre-award" grant application construction and tracking.
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- Housing Services
The systems used by the Housing Department to manage the apartments and the guest rooms.
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- Animal Services
The system used by LARC to track animal protocols, animal procurement, and animal census.
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- Student Services
The system used by the Deans Office to track applicants, students, and alumni of the graduate school.
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- HPAssistant
The system used by laboratories and Laboratory Safety & Environmental Health for documentation of the requisition, inventory, and disposal of radioisotopes.
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- Some Self-Service Inquiries and Reports.
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